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PST Board

Click here to go to the Team Handbook
Click here to download a 
PST Check Request Form.

Poinsettia Pirates Swim Team Board of Directors

The Poinsettia Pirates Swim Team (PST) board shall consist of the following officers: President, Vice President, SAIL Rep, Co-SAIL Rep, Treasurer, Volunteer Coordinator, Spirit Captain (Hospitality) and Concessions Director, who shall serve as the officers of the board. The Head Coach shall be a non-voting member of the Board and will be invited to attend all board meetings. These volunteer swim parents/guardians manage the PST’s business planning and fiscal responsibilities.

Anyone is welcome and encouraged to attend board meetings and should consider serving on the board.

Responsibilities of the Board

The Board of Directors meets on as needed basis to discuss issues related to our organization as a whole.

The Board will be responsible for hiring coaches (head and/or assistant), negotiating the coach’s salary, determining duties, and making the decisions and purchases.

All Board members shall deliver to their successors all materials at the end of the season, and no later than 30 days after the final meeting.

Board members must be members of the organization and must maintain their child's registration in good standing on the team, throughout their tenure on the board.

Any officer or director becoming ineligible for membership in the organization shall automatically forfeit his/her office and such vacancy shall be filled by a majority vote of the board.

A member of the Board of Directors may be removed from office by a majority vote of the board.

Any board member may resign effective upon giving written notice to the board. Such resignation will be considered as effective immediately unless the person residing in the remaining officers and board members agree upon other provisions.

Vacancies in the Board caused by any reason shall be filled by vote of the majority of the remaining directors, even though they may constitute less than a quorum. A director, so appointed by the remaining directors, shall fill the respective term held by the director creating the vacancy.

Board members shall serve without compensation, except that they shall be allowed advancement or reimbursement of expenses, approved by majority vote of the board, incurred in the performance of the duties specified in these bylaws.

President's Role


Vice President's Role


SAIL Representative(s) Role

  • Presides at all board and member meetings.
  • Appoints special committees as needed.
  • Performs other duties as needed.
  • Serves as liaison to the Poinsettia Community Club or Home Owner’s Association (should a HOA be organized) and the coaches.
  • Coordinates the work of the officers and committees in order that the purposes of the organization may be promoted.
  • Attends or provide a representative at all league meetings and report back to the board.
  • Is the liaison between PST and other SAIL teams.
  • Coordinates the Poinsettia Pirates Swim Team responsibilities at the swim meets.

Treasurer’s Role

  • Is responsible for all financial matters of the Poinsettia Pirates Swim Team.
  • Records all expenses and incomes in the accounting software purchased by PST.
  • Preparation of the budgets and financial statements.

Volunteer Coordinator

  • Works inside the PST website and coordinate volunteer efforts at the meets.
  • Verifies all jobs are filled prior to the meet.  In the event of unfilled volunteer spots, the volunteer coordinator will assign parents who have not volunteered to a job and notify them of their assignment.
  • Verify that all volunteers are in their assigned roles at meets.
  • Prints name tags for volunteers

Head Coach’s Role

  • Meets with the Board to discuss the coaching responsibility according to the rules and regulations of the organization.
  • With the assistance of the Assistant Coach, conducts and attends all swim practices, time trials, and attends all swim meets.  Will be the primary coach for swimmers in the 11 and older divisions.
  • Responsible for preparing the pool for practice and returning equipment to it's proper location after practices are finished.
  • Attends parents meetings and board/league meetings, when necessary.
  • Is responsible for correcting errant swimmers at swim team practices, meets, and time trials.
  • Contacts parents in the event a behavior problem should occur and reports the issue to the SAIL Rep(s) of the swim team.
  • May assist in the hiring of an assistant coach or assistant coaches based on the approval of the Board. Salaries are negotiated between each coach and the SAIL Representative.
  • To the best of their ability, the coach will be responsible for enhancing swim team members’ ability to perform the various strokes used in swim meets, in such a manner as to encourage and enhance self-improvement.
  • Acts as a leader in promoting team spirit and demonstrate a positive attitude.
  • Performs their duties in order that the purposes of the Poinsettia Pirates Swim Team organization be promoted.
  • Maintains lifeguard certification and hold a current First Aid and CPR Training for the Professional Rescuer certification.
  • Abide by all Head Coach guidelines as outlined by the league (SAIL) and as notified by the SAIL Representative. To view league guidelines check www.swimsail.org.

Assistant Coach’s Role

  • Assists the head coach in the responsibilities noted for the head coach.
  • Assists with and attends all swim practices, time trials, and attends all swim meets. Will be the primary coach for swimmers in the 10 and younger divisions, with direction from the Head Coach.
  • Responsible for assisting with preparing the pool for practice and returning equipment to it's proper location after practices are finished.
  • Acts as a leader in promoting team spirit and demonstrate a positive attitude.
  • Attends parents meetings and board/league meetings, when necessary.
  • Is responsible for correcting errant swimmers at swim team practices, meets, and time trials.
  • Contacts parents in the event a behavior problem should occur and reports the issue to the SAIL Rep(s) of the swim team.
  • May be required to perform additional duties, as needed, at the direction of the head coach.
  • Performs their duties in order that the purposes of the Poinsettia Pirates Swim Team organization be promoted.
  • Maintains lifeguard certification and hold a current First Aid and CPR Training for the Professional Rescuer certification.
  • Abide by all Head Coach guidelines as outlined by the league (SAIL) and as notified by the SAIL Representative. To view league guidelines check www.swimsail.org.

Spirit Chair's Role

  • Coordinate spirit events (Spirit Breakfasts/Ribbons, Lunches, Kick-off, End of Year celebration, etc.) including spirit fundraisers (i.e., Chick-fil-A night, Moe's night, etc.)
  • Arrange group outings
  • Attend board meetings

Concessions

  • Prepare and run concession stand during home meets
  • Coordinate with treasurer for collection of concessions money to be deposited
  • Attend board meetings
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Poinsettia Pirates Swim Team 404 Poinsettia Drive Simpsonville, SC 29681